Strategic Tips For Hiring Contract Attorneys
Strategic Tips For Hiring Contract Attorneys
May 24, 2020 Caleb H. King
During the 2008 recession, the legal industry experienced a period of decline which led to layoffs, pay freezes, and bonus cuts. In the years since, as revenues have returned to pre-recession levels, full-time law provider employment has stayed relatively flat. Experts say providers have been keeping costs low since the recession by increasing their reliance on contract attorneys. But providers who ignore just-in-time employment hiring best practices can miss out on the key benefits it offers.
Leading law firms across the globe understand the growing need to provide their clients with what Laura Cooper, Chair of Fasken Martineau's Ontario Litigation Department describes as "the most intuitive, powerful and cost effective end-to-end approach to e-discovery best practices." Mplace's innovative online legal staffing platform allows the top e-discovery providers and law firms to directly hire their teams of contract lawyers to carry out their document review, contract review, and due diligence projects with unparalleled speed, certainty, and transparency.
Many providers wait to hire contract attorneys until their clients request them. Employing a proactive strategy provides greater opportunities for cost savings and operational efficiency.
When providers instead incorporate plans for hiring contract attorneys into their annual and quarterly business plans, they are able to take full and strategic advantage of the benefits contract attorneys can provide, which include:
What’s more, if your firm is known to offer a mix of legal staffing options (and the respective price points that go with it), you’ll present yourself as more attractive to clients involved in litigation that requires the review of several hundred thousand documents.
Making contract attorney hiring a part of your planning process allows your firm to respond quickly and efficiently to any increased document review or other legal staffing needs, without delays or unexpected costs.
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It used to be that contract legal professionals had to be hired in the same location as the provider doing the hiring. But new technological advances, such as cloud-based computing, have made it possible for contract attorneys to work remotely on projects, including document review. Law providers must consider that the most efficient and cost-effective option may not be local. And it’s not necessary to look outside the US for these cost savings. The American Bar Association Journal reports that outsourcing within the US can be just as cost-efficient as outsourcing to India. Hourly rates for contract attorneys vary state by state. The benefit of hiring US contract lawyers is enormous, in that they are familiar with the US legal system and our ethical guidelines.
Some employers forget the importance of treating contract employees with the same level of respect with which they treat their full-time hires. This, however, is a mistake. Treating contract workers poorly, either in terms of pay or consideration of their needs, can lead to decreased productivity, inferior quality of work, and frequent turnover, which is especially damaging in the middle of a long-term document review project. In addition, these employees can and will discuss their work experience with their friends, family, and professional colleagues, giving your firm a poor reputation.
Contract staff is the way of the future, yet the efficiency and savings realized must be balanced by decent treatment of contract attorneys, who might even serve as a valuable pool from which to hire full-time employees. Consider having an orientation for contract attorneys or providing a decent workspace for them to carry out their attorney review. Small things can go a long way, especially when it comes to document review work.
Hiring contract attorneys can be an important way for law providers to increase their efficiency and cut costs. However, providers who are not strategic in their hiring, providers who limit themselves to only hiring local professionals, and providers who treat their contract attorneys poorly can risk missing out on many of its valuable benefits.
Last Modified: April 9, 2021
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Last modified: April 9, 2021
Mplace, Inc. ("Company," "Mplace, " "Our,” "We" or "Us") respects your privacy and is committed to protecting it through our compliance with this policy. This policy describes the types of information we may collect from you or that you may provide when you visit our website https://mplace.io/ (our "Website") or through our mobile application (our “Application”) and our practices for collecting, using, maintaining, protecting, and disclosing that information. This policy applies to information we collect:
It does not apply to information collected by:
Please read this policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, your choice is not to use our Website or Application. By accessing or using our Website or Application, you agree to this privacy policy. This policy may change from time to time (see Changes to Our Privacy Policy). Your continued use of this Website or Application after we make changes is deemed to be acceptance of those changes, so please check the policy periodically for updates.
Our Website and Application are not intended for children under 18 years of age. No one under age 18 may provide any information to the Website or Application. We do not knowingly collect personal information from children under 18. If you are under 18, do not use or provide any information on this Website, Application, or through any of their features, register on the Website or Application, use any of the interactive or public comment features of the Website or Application, or provide any information about yourself to us, including your name, address, telephone number, email address, or any screen name or user name you may use. If we learn we have collected or received personal information from a child under 18 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 18, please contact us at [email protected]
Mplace collects several types of information from current and former users and about users of our Website and Application, including information:
We collect this information:
Information You Provide to Us The information we collect on or through our Website or Application may include:
We may allow you to provide information on public areas of the Website or Application through our interactive features or for transfer to other users of the Website, Application, or third parties (collectively, "User Contributions"). If applicable, your User Contributions are submitted and transmitted to others at your own risk. Please be aware that no security measures are perfect or impenetrable. Additionally, we cannot control the actions of other users of the Website or Application with whom you may choose to share your User Contributions. Therefore, we cannot and do not guarantee that your User Contributions will not be viewed by unauthorized persons. Any information you submit to us via our online forms, email, or SMS messaging, through the Website or Application is done so on a voluntary basis. The collection, use, and distribution of your information will be handled according to the terms and policies outlined in this Privacy Policy. If you object to the collection, use, and distribution policies outlined in this Privacy Policy, we ask that you do not submit information or access our Website or Application. We encourage you to send confidential information via the postal service to the address at the bottom of this document. Information We Collect Through Automatic Data Collection Technologies As you navigate through and interact with our Website or Application, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, including:
The information we collect automatically is only statistical data and does not include personal information, but we may maintain it or associate it with personal information we collect in other ways or receive from third parties. It helps us to improve our Website and Application and to deliver a better and more personalized service, including by enabling us to:
The technologies we use for this automatic data collection may include:
Some content or applications, including advertisements, on the Website or Application are served by third-parties, including advertisers, ad networks and servers, content providers, and application providers. These third parties may use cookies alone or in conjunction with web beacons or other tracking technologies to collect information about you when you use our Website or Application. The information they collect may be associated with your personal information or they may collect information, including personal information, about your online activities over time and across different websites and other online services. We do not control these third parties' tracking technologies or how they may be used. If you have any questions about an advertisement or other targeted content, you should contact the responsible provider directly. For information about how you can opt out of receiving targeted advertising from many providers, see Choices About How We Use and Disclose Your Information. The Website or Application may contain links to other sites or applications. Please be aware that Mplace is not responsible for the privacy practices of those other sites or applications. We encourage you to be aware when you leave our Website or Application and to review the privacy statements of each website or application that collects personal information. This privacy policy applies solely to information collected on our Website or Application. Information collected on other sites or applications is not covered by this privacy policy.
Our Website and Application may allow you to engage with social media services, such as Facebook, Twitter, Instagram, and LinkedIn (“Social Networks”), and widgets such as the “Share this” button, connection to your profile or interactive features that run on our Website or Application or which link from Social Networks to our Website (“Social Functions”). These Social Functions may access, collect and integrate with your Social Network accounts and information. For example, these Social Functions may collect your IP address, identify which page you are visiting on our Website, or set a cookie. We do not control those Social Networks or your profiles on those services. We do not modify your privacy settings on those services or establish rules about how your personal information on those services will be used. Social Functions are either hosted by a third party or hosted directly on our Website or Application. Your interactions with them are governed by the privacy policy of the company providing them. Please refer to the privacy settings in your Social Network account to manage the data that is shared with us through your account. Further, information you include and transmit online in a publicly accessible blog, chat room or Social Network, may be viewed and used by others without any restrictions. As noted above, we do not control such uses of your personal information. By using such services, you assume the risk and acknowledge that the personal information provided by you may be viewed and used by us and/or third parties for any number of purposes, and that the usage restrictions set forth in this Privacy Policy do not apply to such services.
We use information that we collect about you or that you provide to us, including any personal information:
We may disclose personal information that we collect or you provide as described in this Privacy Policy:
We may also disclose your personal information:
We strive to provide you with choices regarding the personal information you provide to us. We have created mechanisms to provide you with the following control over your information:
We do not control third parties' collection or use of your information to serve interest-based advertising.
Google Analytics is a web analytics website offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Website. This data is shared with other Google Websites. Google may use the collected data to contextualize and personalize the ads of its own advertising network. You can opt-out of having made your activity on the Website available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js and dc.js) from sharing information with Google Analytics about visit activity. For more information on the privacy practices of Google, please visit the Google Privacy Terms web page.
We have implemented appropriate administrative, physical, and technical security measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure. We endeavor to encrypt the personal information your provide to us. We use the secure socket layer (SSL) protocol and a secure server to safeguard the information you submit. All payment transactions are processed through third parties and are subject to the security, terms and conditions, and policies of that third party provider. While we use SSL encryption to protect sensitive information online, we also do everything in our power to protect user information off-line. All of our users’ information, not just sensitive information, is restricted in our offices. We limit employee access of personally identifiable information to those with a business reason for accessing such information. Mplace also believes in educating our employees so that they will understand the importance of confidentiality of personal information, and in taking appropriate measures to enforce employee privacy responsibilities. Finally, the servers on which we store personal information are kept in a secure environment. The safety and security of your information also depends on you. Where we have given you or where you have chosen a password for access to certain parts of our Website or Application you are responsible for keeping this password confidential. Protecting your account login credentials (i.e. your username and password) from unauthorized access is your responsibility. You may not share your login credentials with any third party. We recommend you log out after accessing your account, change your password on a periodic basis, and limit access to your computer or device and its browser. While we use commercially reasonable security measures to prevent unauthorized persons from accessing our files or tampering with the Website or Application, we cannot guarantee that these efforts will always be successful. We do not represent, warrant, or guarantee that our safeguards will protect the total privacy of your personal information. Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Website or the Application. You are responsible for ensuring the security and safety of your internet connection. You should not transfer any data to our Websites or Applications via an unsecured internet connection. Any transmission of personal information is at your own risk. We cannot and do not ensure, represent, warrant, or guarantee the security of any information you transmit through the Website or Application. We are not responsible for circumvention of any privacy settings or security measures contained on the Website or the Application.
We retain your information for as long as required, allowed or as long as we believe it is useful, but do not undertake retention obligations. We may dispose of your information in our sole discretion without notice, subject to applicable law that specifically requires the handling or retention of your information. You must keep your own, separate back-up records of your data. You can correct, update, and remove your information if it changes or if you no longer want to receive information except that which is related to our services. This can be done by e-mailing a request to us at [email protected]. We may not be able to completely remove your information from our systems in certain circumstances.
The Website or Application may contain links to other sites or applications. Please be aware that Mplace is not responsible for the privacy practices of those other sites or applications. We encourage you to be aware when you leave our Website or Application and to review the privacy statements of each website or application that collects personal information. This privacy policy applies solely to information collected on our Website or Application. Information collected on other sites or applications is not covered by this privacy policy.
If you are a California resident, you have certain data protection rights. Under the California Consumer Privacy Act of 2018 (CCPA) and California Civil Code § 1798.83, you have the right to exercise the following rights:
You have the right to know:
Personal Data We Sell or Use for a Business Purpose In connection with any Personal Data we may sell or disclose to a third party for business purposes, you have the right to know:
Mplace does not sell (as is defined in the CCPA) the Personal Data we collect, and will not sell it without providing a right to opt out. Right to Deletion Subject to certain exceptions set out below, upon receipt of a verifiable request from you, we will:
Please note that we may not delete your Personal Data if it is necessary to:
Protection Against Discrimination You have the right not to be discriminated against by us because you exercised any of your rights under the CCPA. This means we cannot:
Please note that we may charge a different price or rate to you if that difference is reasonably related to the value provided to us by your Personal Data. California’s Shine the Light Law In addition to CCPA, California Civil Code § 1798.83 permits users that are residents of California to request the following information regarding our disclosure of your Personal Data to third parties for those third parties’ direct marketing purposes: (i) a list of certain categories of personal information that we have disclosed to certain third parties for their direct marketing purposes during the immediately preceding calendar year; (ii) the identity of certain third parties that received personal information from us for their direct marketing purposes during that calendar year; and (iii) where the nature of the third parties’ business is not reasonably determinable, examples of the products or services marketed (if we have that information) . If you are a California resident and would like to make such a request, please email us at [email protected]. “Do Not Track” Policy as Required by California Online Privacy Protection Act (CalOPPA) The Website does not respond to or support Do Not Track (“DNT”) signals. Do Not Track is a preference you can set in your web browser to inform websites you do not want to be tracked. You can enable or disable DNT by visiting the preferences or settings page of your web browser.
If you are a resident of the European Union (EU), you have certain data protection rights under the European General Data Protection Regulation (GDPR). Legal Basis for Processing Your Personal Data Under GDPR To process your Personal Data, we must have a legal basis for doing so. We may process your Personal Data under the following conditions:
Special Category Data In limited circumstances, we do collect Personal Data that is identified under the GDPR as special category data. Special category data includes details about your race or ethnicity, religious or philosophical beliefs, sexual orientation, personal or political opinions, trade union membership, information about your health, and genetic and biometric data. We will only process special category data where we have a lawful basis for doing so. Your Data Protection Rights Under GDPR In certain circumstances, you have the following data protection rights with respect to your Personal Data that we collect and process:
Data Transfers outside of the European Economic Area (“EEA”) If you are located in the EEA, we may need to collect, use, process, disclose, and transfer your Personal Data outside of the EEA. You hereby consent to such collection, use, processing, disclosure, and transfer. For further certainty, any consent relating to a right to transfer information referred to in this paragraph shall be deemed to include your consent to the transfer of the applicable information to a jurisdiction which may provide a different level of privacy protection than that available in your own country. Exercising Your Rights Under GDPR You may exercise any of the rights enumerated above by contacting us at [email protected]. Please note that we may ask you to verify your identity before responding to such requests. You also have the right to complain to a Data Protection Authority about our collection and use of your Personal Data. For more information, please contact your local data protection authority in the European Economic Area.
Mplace reserves the right to introduce new services or practices that may require a change in this policy. We are committed to make the necessary changes promptly to keep you informed on how we use the information you provide us. It is our policy to post any changes we make to our privacy policy on this page. If we make material changes to how we treat our users' personal information, we will post an update privacy policy to both Website and Application. The date the privacy policy was last revised is identified at the top of the page. You are responsible for keeping up to date on the terms of this Privacy Policy and to review this policy frequently for any changes. Your continued use of the Website or Application constitutes your acceptance of any updated Privacy Policy.
To ask questions or comment about this privacy policy and our privacy practices, contact us at: [email protected] or at (877) 931-4566.
